The case for automatic time collection

////The case for automatic time collection

Accurate time keeping is an essential part of any manufacturing process. While manual collection has been the standard for years, automatic recording leads to higher productivity and fewer errors. Unfortunately, some businesses are intimidated by the expenses involved in adopting a new process. Certain employees are likely to protest the change as well, wondering if they’ll still have a place with the company after all is said and done. Despite resistance, switching to automatic time collection methods is beneficial for a company’s bottom line and can provide opportunity for employee growth.

Automatic time collection
Managers need accurate time records to set target production dates, and salespeople need an estimate of these dates to provide potential clients. Time keeping helps measure how efficiently a job is progressing and can identify areas for improved speed or functionality.

The previous standard of manual timekeeping actually wastes the very thing it’s designed to record. Entry errors happen almost regularly, leading to employees spending precious time trying to fix them. Lacking prior data on deadlines leads to inaccurate future predictions – managers and salespeople can over- or underestimate the amount of time needed for a certain project. Information that is manually entered is also hard to store and corroborate, so it’s theoretically easy for an employee to misrepresent the amount of time a particular task took.

With automatic collection, data is recorded and processed in real time, so any procedures relying on this data can proceed quickly and smoothly. Errors are minimal, and any that do crop up are instantly seen and easily solved. The lack of labor required leads to better efficiency overall.

Avoiding resistance to automation
While automation leads to a more productive business , many workers fear the process could cost them their jobs. Their fear isn’t without reason as many businesses that switch from manual to automated processes let go of employees whose positions are now considered redundant. This, according to IT Pro Portal, is the improper way to handle the situation. Cutting jobs damages a company’s public appearance, and the employees who remain lose morale. Instead, manufacturers should see the shift to automated timekeeping as a chance for innovation. They should take these employees, evaluate their abilities and see where else those skills could be applied. It may even be beneficial to promote some employees or give them a supervising position over the new process. Automation also provides an opportunity for companies to reinvest in workers whose job role doesn’t change.

Integrating an automatic time collection system
Even if all employees are on board with the new system, switching over causes frustration, headaches and, potentially, delays in production. Companies can combat this nuisance by finding a time collection system that works with – not against – their current methods. IT Pro Portal suggested starting small, taking portions of the business at a time. This allows manufacturers to see any potential issues that could cause catastrophic setbacks if the process were implemented on a company-wide scale from the beginning.

Businesses interested in customized Dynamics NAV time collection should download the Time Collection Dynamics Data Sheet.