Many companies could stand to benefit from a quality Microsoft Dynamics NAV implementation, as a new study from the information professionals community AIIM found that many employees are utilizing unsanctioned services to share files and data.
According to the study, approximately 25 percent of businesses know that workers leverage unofficial cloud storage options for business purposes, with 16 percent of the 500 survey respondents indicating that the use of consumer-grade sharing programs was prevalent at their organization.
Employees are most frequently turning to these cloud services to share information with partners, Information Age reported. However, this presents a number of risks for organizations. When workers go outside of IT departments and use their own services, they open up the business to a number of risks. Company leaders have no way to oversee these programs and cannot ensure clients and customers that these platforms are capable of safely and consistently delivering and storing information. For organizations operating in highly regulated industries, this sprawl of unsanctioned cloud usage also presents a number of compliance issues that could lead to damaging consequences down the road.
The report cited a number of potential reasons for explaining this rising trend, including the proliferation of employee-owned mobile devices in the workplace. However, it may be more indicative of a lack of quality information-sharing programs within many businesses. These workers may be turning to unofficial cloud collaboration platforms because their employer offers them no viable alternative.
To address this issue, businesses may want to consider an optimized enterprise resource planning (ERP) platform. With an ERP implementation in place, employees would be able to quickly and easily share information with other internal parties using a system that company leaders would oversee and effectively manage to meet all varying needs.
Learn how to define your ERP strategy by downloading the white paper entitled "ERP in Manufacturing: Defining the ERP Strategy" from the DMS website today.